Backups are one of the things that give us all a headache, either because we do not knowhow to backup outlook to external hard drive correctly or because it is a complex task to do them.
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Making backup copies of our data, whether we are an individual or a company, is very important since all the hard drives of our computers have a limited life depending on how we use it. Whether due to physical or logical damage, relying on having our important data stored in a single location, today it is a total risk that we should not run and we should be more aware of.
The Mail backup X is a certified tool created by InventPure which was created to ensure that all mac OS users were able to back up and archive their email database in just a few steps without the risk of data loss or file modification. The tool comes embedded with some of the most modern and innovative features which cannot be found elsewhere. Email Backup Tool enables you to easily save backup of your multiple email account's data into different webmail, web server, cloud server, email server accounts. Now you can save your IMAP, O365, Exchange server and other accounts data into various cloud and local system storage file formats. Welcome to the InventPure YouTube Channel. On this channel, we will represent our third party tools, their details and how they are useful to the Mac and Windows users through our videos.
You probably didn’t think too much about backing up your email, especially if you use webmail services like Gmail and Outlook.com, where messages are stored on reliable servers and accessible from anywhere.
But what happens if the service you use is disconnected for a long period of time or the hacker gains access to your account and blocks you?
Even just finding yourself somewhere without a decent internet connection while you are desperate for a specific email can be a big headache.
Backing up your messages means that you will always have a copy of them if necessary, and this process should not be complicated or time-consuming if you follow our guide.
Whether it is for work or daily life, e-mail is a major and popular method of communication. Generally, people use it in business, transfer documents, send cards to each other by e-mail. Almost everyone has one or more email accounts and thanks to emails we can keep in touch with others all the time. E-mail plays an important role in corporate communication, so backing up email data is an obligation.
In this article, we are going to show you how to backup outlook 2010 to external hard drive with Mail backup X.
If you want to know the best possible options for backing up single, multiple emails or mail folders you added to your Outlook. Not only do you want to makebackup outlook emails to external hard drive, but you also want to be able to search through the backed-up emails/attachments and be able to view or recover them when needed.
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Some of the online guides suggest dragging emails to “on my computer” in Outlook to back up Outlook Mac Mails from time to time. While all it does is add data to the Microsoft Identity folder and further increase your chances of a lock. Some guides suggest simply dragging and dropping emails to a folder on your desktop, however, it is difficult to restore emails or search them properly in case you end up with an Outlook lock or a dead Mac.
Mail Backup X is the best way to backup outlook 2019 to external hard drive. Mail Backup X not only lets you back up your emails and Outlook Mac attachments, but also uses compression to save disk space. You can browse and search through the Mail data, you can also configure it to create a mirror backup and synchronize it regularly on a USB drive / FTP server.
Step-by-Step Guide to backup outlook email automatically on Mac
Step 1: Download and install the Mail Backup X app on your Mac.
Step 2: Once the installation is finished. Start Mail Backup X from the applications / Quick Start menu
Step 3: you can start the fully functional 15-day trial run or, if purchased, activate the app.
Step 4: you will be presented with an option to configure a new backup profile. Choose configure a new backup profile
Step 5: you will be presented with the mail clients option > choose Outlook Mac 2011 or Outlook Mac 2015 depending on the version you are using and continue with the next step
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Step 6: you will be presented with the folder structure of Outlook Mac mail accounts. Select or deselect the folders you want to backup outlook 2013 automatically.
Step 7: You are now presented with advanced options such as mail backup frequency (select Automatic as recommended or you can choose the days and time frame for backup), you can also choose to add and configure Mirror locations for multiple backups for extra security. You can also turn on automatic USB synchronization. Therefore, each time you connect the USB drive automatically copies and synchronizes a copy of the local backup to the USB disk in the background automatically.
The backup profile is configured and your emails are now configured to be backed up according to the options and settings you selected during the previous steps.
Why Opt for Outlook mail backup tool to backup outlook to an external hard drive?
Best Tool for Mac To backup outlook files to an external hard drive
The Mail backup X has been specially designed for Mac users so that they can back up Outlook from Mac directly to Mac without bothering about compatibility issues. Since the tool works on Mac, backing up Outlook Outlook is only a matter of a few clicks. This also ensures that the process is fast and without delays. Working on Mac makes a big difference for many users who have no experience with other operating systems.
Backup multiple clients
The tool was created to back up multiple email clients so that you can back up Outlook mac along with other email applications. What can be better than having all your Mac email applications so you can back up at any time?
Built-in email viewer
The tool has been created with an additional email viewer that allows you to import and view emails from multiple email clients without changing the application. This unique feature brings together all email formats under one roof. If you have a large database, this feature will be extremely beneficial to you. You can control any e-mail items that you can confirm before backing up.
An advanced data compression algorithm
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The tool arrives with an excellent data compression algorithm that decreases your email database during the Outlook data backup process. Therefore, if you have a large Outlook mac backup, you should get this tool as it will back up your Outlook mac files 3 times less space than normal. For those users who receive a backup to reduce the load on their email application, this feature is a blessing.
Ultra-fast search engine
You can now discover your own files in your database. Simply enter specific search criteria and the tool will scan the database for you. It will bring the files you want so you can view and confirm the files or email items that you will back up and archive. This feature makes you take full control over your email files.
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Backup and file in PDF format
The tool can archive your Outlook mail in PDF format. This is a unique feature that helps you back up Outlook to PDF files. If you back up your Outlook data in PDF format, you can print or share it after securing the file with a password. Archiving the Outlook database in PDF format helps you ensure that the database folder hierarchy is maintained. Portable mail files are a reality for you now.
Automatic USB Backup and sync
The tool allows you to automatically assign and synchronize the backup of Outlook mail to an external USB drive. You can assign the backup to archive to a USB drive. This ensures flexibility for users who are always on the move. Gets portable backups on a USB drive. What else can you wish for?
In the end, we can say that this tool is the ideal choice for anyone who wants to know how to make a backup of Outlook emails without any possibility of data loss or modification of files. The tool allows you to back up your Mac Outlook files with a 100% data security guarantee so you can be at peace. You don’t have to be a professional user to make backup outlook 2013 to external hard drive safely. The tool provides safety and ease of use to your hands. Everything that mac outlook users had been waiting for has been offered in this unique Mac outlook file tool.
If you are looking for instructions on how to archive Apple Mail emails to external hard drives, then you are on the right spot. In this write up, you will get all the necessary information regarding backing up your Apple Mail data on external storage devices like USB flash drives, hard disks, etc.
You must note that in order to move Apple Mail data to external hard drive, first you have to export its emails to an MBOX file which then can be transferred to any destination drive either external or internal. Fortunately, Apple Mail facilitates a direct approach to export its data to an MBOX file. It should also be noted that MBOX files are not supposed to be opened up by every application specifically Outlook; therefore if you want your Apple Mail data to be converted and saved in PST format, you have to choose a reliable converter tool to convert the resultant MBOX file to PST format and then save it to an external hard drive. We will also highlight an efficient tool for such conversions later in this section.
Download Kernel for MBOX to PST Converter tool to backup Apple Mail emails to an external hard drive with ease.
Now, keeping aside the fact that it is possible to backup Apple Mail emails to external Hard Drive, the main question here is how to do that and most importantly why users require moving their emails to external storages?
Well, here are some common reasons for why a user needs to save their Apple Mail data on external drives.
Reasons of Archiving Apple Mail Data to External Hard Drives
Backing up emails is a much needed task for both professional and individual users. Many times emails get affected by virus infections and unauthorized accesses; in such scenarios you backed up data is the only hope left for you. However, there are various other advantages for keeping your emails on external devices. Some of them are briefly listed below:
- Retrieving data from backup is much cheaper and convenient than using other data recovery means.
- In case your email account gets hacked, you will lose all your important data from your email platform. In such case a backed up USB flash drive will help you getting back all your lost data.
- Email platforms whether web or desktop application have limited storage capacity; so, moving your data to an external hard drive will optimize the memory space of your respective email clients.
- Saving your important data on portable hard drives ensures protection from external threats and physical damages.
Now, we will go through the actual procedure of moving your Apple Mail data to external hard drives. You can perform the migration manually via the client itself.
Manual Method to Export Emails from Apple Mail to an External Hard Drive:
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- Launch Apple Mail on your Mac machine.
- Select the mailbox folder you wish to export.
- Then, click Mailbox from the menu bar options.
- Select Export Mailbox… option from the list.
- Now, choose to select a destination drive to save the required MBOX file and click the Choose button.
Upon execution of the above steps, your selected data gets successfully exported to the specified location. However, this native method has limitations in terms of usability and platform of the data. Suppose you have to move the exported data from the external storage to a Windows system. Knowing the fact that you have to install an email client that supports MBOX format to access those files, you will opt. to applications that might not treat the MBOX file same as it was treated by the source client. However, professional email clients like Outlook does not support MBOX format. In such scenarios, you will have to convert MBOX files to PST format to access your data in MS Outlook. The most recommended way to sort out this issue is to use a reliable converter tool to convert the resultant MBOX file to PST format.
Now with so much of resources available online, it’s hard to find the exact tool that satisfies your requirements. Well, you don’t really have to indulge yourself in this long quest of Internet search to get the right one. We recommend Kernel for MBOX to PST converter for your conversion tasks.
Kernel for MBOX to PST is well built tool embedded with robust algorithms that helps users convert their MBOX files to PST format with ease. This tool also facilitates conversion of MBOX files to DBX, MSG, EML and other file formats. You just have to download and install the software on your machine to get started.
The home page allows users to select the required MBOX files from their local directories, load them, view the detailed content of each mailbox folder, and save to the desired format.
Whether you are a professional or an individual user, creating a backup for your important emails will have significant advantages over time. Mac users are always looking for diverse methods to protect their data. Therefore, in this blog we have covered all necessary information on how to create backup of Apple Mail emails on external hard drives.