How to create a non-document (dutiable) shipment using the MyDHL Portal. Create the Commercial or Proforma Invoice required for customs clearance.

  • Dhl proforma invoice template - Fill Online, Printable, Fillable Blank dhl proforma invoice template Online solutions help you to manage your record administration along with raise the efficiency of the workflows.
  • Dhl proforma invoice template - Fill Online, Printable, Fillable Blank dhl proforma invoice template Online solutions help you to manage your record administration along with raise the efficiency of the workflows.

The term pro forma (Latin for 'as a matter of form' or 'for the sake of form') is most often used to describe a practice or document that is provided as a courtesy or satisfies minimum requirements, conforms to a norm or doctrine, tends to be performed perfunctorily or is considered a formality.


The pro forma accounting is a statement of the company's financial activities while excluding 'unusual and nonrecurring transactions' when stating how much money the company actually made. Examples of expenses often excluded from pro forma results are company restructuring costs, a decline in the value of the company's investments, or other accounting charges, such as adjusting the current balance sheet to fix faulty accounting practices in previous years.

There was a boom in the reporting of pro forma results in the US starting in the late 1990s, with many dot-com companies using the technique to recast their losses as profits, or at least to show smaller losses than the US GAAP accounting showed. The U.S. Securities and Exchange Commission requires publicly traded companies in the United States to report US GAAP-based financial results, and has cautioned companies that using pro forma results to obscure US GAAP results would be considered fraud if used to mislead investors.


Financial statements[edit]

In business, pro formafinancial statements are prepared in advance of a planned transaction, such as a merger, an acquisition, a new capital investment, or a change in capital structure such as incurrence of new debt or issuance of stock. The pro forma models the anticipated results of the transaction, with particular emphasis on the projected cash flows, net revenues and taxes. Consequently, pro forma statements summarize the projected future status of a company, based on the current financial statements.[1]Pro forma figures should be clearly labeled as such and the reason for any deviation from reported past figures clearly explained. For the components / steps of business modeling here, see the list for 'Equity valuation' under Outline of finance#Discounted cash flow valuation; see also Valuation using discounted cash flows#Determine cash flow for each forecast period for further discussion and considerations.

For example, when a transaction with a material effect on a company's financial condition is contemplated, the finance department will prepare, for management and board review, a business plan containing pro formafinancial statements demonstrating the expected effect of the proposed transaction on the company's financial viability. Lenders and investors will require such statements to structure or confirm compliance with debt covenants such as debt service reserve coverage and debt to equity ratios. Similarly, when a new corporation is envisioned, its founders will prepare pro formafinancial statements for the information of prospective investors. Also, banks will request pro forma statements in lieu of tax returns for a start up business in order to verify cash flow before issuing a loan or line of credit.


In trade transactions, a pro forma invoice is a document that states a commitment from the seller to sell goods to the buyer at specified prices and terms. It is used to declare the value of the trade. It is not a true invoice because it is not used to record accounts receivable for the seller and accounts payable for the buyer.

Simply, a 'pro forma invoice' is a 'confirmed purchase order' where buyer and supplier agree on detail and cost of the product to be shipped to the buyer. A pro forma invoice is generally raised when the seller is ready for dispatching the material but they want to ensure that the payment is being sent before dispatch. And similarly, the customer also wants to know which components are included in the pro forma invoice to avoid disagreements later.

A sales quote is prepared in the form of a pro forma invoice, which is different from a commercial invoice. It is used to create a sale and is sent in advance of the commercial invoice. The content of a pro forma invoice is almost identical to a commercial invoice and is usually considered a binding agreement, but because a pro forma invoice is not a legally-binding document, the price may change in advance of the final sale.

A pro forma invoice can also be used for shipments containing items that are not being bought or sold, such as gifts, samples and personal belongings, whereas a commercial invoice is used when the commodities shipped are being bought or sold.[2] However, it is best to use a customs invoice or declaration as border officials require values for the export declaration.[3] A Customs Invoice or declaration is commonly used in New Zealand for air parcel post shipments.[4]

International trade[edit]

A pro forma invoice is the same as a commercial invoice, which, when used in international trade, represents the details of an international sale to customs authorities. A pro forma invoice is presented in the place of a commercial invoice when there is no sale between the sender and the importer (for example, in the case of an RMA for replacement goods), or if the terms of the sale between the seller and the buyer are such that a commercial invoice is not yet available at the time of the international shipment. A pro forma invoice is required to state the same facts that the commercial invoice would and the content is prescribed by the governments who are a party to the transaction.

In some countries, customs may accept a pro forma invoice (generated by the importer and not the exporter) if the required commercial invoice is not available at the time when filing entry documents at the port of entry to get goods released from customs. The U.S. Customs and Border Protection, for example, uses pro forma invoices to assess duty and examine goods, but the importer on record is required to post a bond and produce a commercial invoice within 120 days from the date of entry. If the required commercial invoice is needed for statistical purposes, the importer has to produce the commercial invoice within 50 days from the date Customs releases the goods to the importer.


In law, pro formacourt rulings are intended merely to facilitate the legal process (indeed to move matters along).


In engineering, pro forma drawings are used to facilitate the drawing release of imaginary parts.


Dhl Proforma Invoice Pdf

Commonwealth system[edit]

In certain Commonwealth nations with a Westminster system, such as the United Kingdom, Canada, and Australia, pro forma bills are introduced immediately before consideration of the speech from the throne. Pro forma bills are incomplete pieces of legislation and undergo only the first reading stage. They symbolize the authority of the parliament to discuss matters other than those specified by the head of state, for which ostensibly parliament was summoned. After first reading, the bill is never considered further. The pro forma bill was first introduced in the House of Commons of England in 1558.[5]

In the Parliament of the United Kingdom, the equivalents are the Outlawries Bill in the House of Commons and the Select Vestries Bill in the House of Lords. In the Parliament of Canada, such bills are titled Bill C-1, An Act respecting the Administration of Oaths of Office, and Bill S-1, An Act relating to Railways in the House of Commons of Canada and Senate of Canada, respectively. In the Australian House of Representatives, a new bill is drafted at the start of each parliamentary term (in the 46th Parliament this was the Agriculture Legislation Repeal Bill 2019) and presented by the Prime Minister. The bill undergoes the first reading, but a second reading is not moved unlike normal bills. However, departing from British and Canadian tradition, the contents of the bills do address the matters referred to in its title, and could theoretically be enacted like any other normal bill. This practice does not extend to the Australian Senate; instead other formal business is conducted (such as question time) before consideration of the governor-general's speech.

United States[edit]

In the Federal government of the United States, either house of the Congress (the House of Representatives or the Senate) can hold a pro forma session at which no formal business is expected to be conducted.[6] This is usually to fulfill the obligation under the Constitution 'that neither chamber can adjourn for more than three days without the consent of the other.'[7]Pro forma sessions can also be used to prevent the Presidentpocket-vetoing bills, or calling the Congress into special session.[8] They have also been used to prevent presidents from making recess appointments.[9]

In 2012 President Barack Obama attempted to make four appointments during a pro forma session,[10] calling the practice of blocking recess appointments into question.[11] However, in 2014 the Supreme Court of the United States in NLRB v. Noel Canning determined that the President had improperly used his presidential power to make these appointments, stating that while the Senate was in recess punctuated by pro forma sessions the period of time between the sessions was not long enough to invoke such power.[12]

In April 2020, President Donald Trump claimed that the president's constitutional power to 'convene or adjourn Congress' 'on extraordinary occasions', a power that has never been used to adjourn Congress, though it has been used on rare occasions to convene Congress, empowers him to suspend both houses of Congress (overriding the pro forma procedure) and enabling him to make appointments to vacant government positions while Congress is suspended. The suggestion was condemned by Joe Lockhart.[13] In addition, the President's Constitutional power to adjourn either or both houses of Congress is limited to situations in which the 'Time of Adjournment' is disagreed upon between the House and Senate creating a 'Case of Disagreement', which implicates Article I, Section 5 of the Constitution, which prohibits either house of Congress from adjourning for more than three days without the consent of the other house of Congress.[14] However, the system of pro forma sessions every three days by both houses of Congress would appear to represent an obstacle to finding a Constitutional 'Case of Disagreement' between the houses of Congress regarding an adjournment of more than three days if neither house of Congress ever deems itself adjourned for more than three days and therefore never seeks the consent of the other house of Congress to adjourn and therefore never creates a situation in which a 'Case of Disagreement' could arise to authorize the President to exercise this power.

Similar practices exist in the state legislatures, and for similar reasons; for example, in Minnesota, legislative bodies have the same every-three-days meeting requirement that Congress has. Pro forma sessions are held to meet this requirement.[15]

See also[edit]


  1. ^Ross, Stephen; Wasterfield, Randolph W. (2008). Corporate Finance. McGraw-Hill. p. 64. ISBN0-07-310590-2.
  2. ^'DHL Help: Invoice Type'. Archived from the original on 2016-03-24. Retrieved 2012-05-16.
  3. ^[Wood A.NZ Maritime School
  4. ^'Error'.
  5. ^'The Library of Parliament's research tool for finding information on legislation'. Library of Parliament. 2010-01-28. Archived from the original on 2010-02-02.
  6. ^'Debate over FEMA funding continues in Irene aftermath'. CNN. 2011-08-31. Archived from the original on 2012-03-05. Retrieved 2019-01-04.
  7. ^'pro forma session'. Senate Glossary. United States Senate. Archived from the original on February 8, 2006. Retrieved 2014-02-21.CS1 maint: unfit URL (link)
  8. ^Bresnahan, John (2008-02-18). 'Democrats set pro forma sessions to avoid 'special session' on FISA'. The Crypt. Politico. Retrieved 2008-07-18.
  9. ^Barrett, Ted; Kilaru, Vandana (December 26, 2007). 'Webb opens, closes vacant Senate session'. CNN. Retrieved October 26, 2019.
  10. ^Orol, Ronald (2012-01-04). 'Obama recess appoints Cordray to CFPB'. MarketWatch. Retrieved 2012-01-04.
  11. ^Barnes, Robert (2013-06-24). 'Supreme Court to weigh in on Obama's recess appointments'. The Washington Post.
  12. ^'NRLB vs Noel Canning'(PDF). Supreme Court of the United States. Archived from the original(PDF) on 2014-06-27. Retrieved 2014-06-26.
  13. ^'Banana republic': Trump threatens to unilaterally suspend Congress
  14. ^'Clause IClause IIClause IIIClause IV. Clauses 1–4. Judging Elections, Quorum, Rules, Discipline, Journal, Adjournment'. Legal Information Institute. Cornell Law School. Retrieved 2021-03-29.
  15. ^'State Constitution'(PDF). Minnesota House of Representatives Public Information Services.
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The proforma invoice template is a document issued to customers requesting payment for a product or service before the product is delivered, or the service rendered. It is popular in the realm of shipping, as it gives customers a chance to inspect the purchased item before paying for it in full. It can also be used as a quote, giving the customer a sense of what a product would cost before going through with the order.

Because the proforma invoice is not the ‘official’ invoice, unlike the one sent once work is complete, the buyer should understand the proforma invoice is subject to change – as unexpected costs, events, or a longer-than-expected job can all increase the final invoice amount.

Definition of “Proforma Invoice”

A proforma invoice is an estimation that is sent in advance of shipped goods for approval by the customer. Upon the client’s confirmation, the form turns into a binding agreement, requiring the client to pay for the goods and/or services listed in the invoice. Although the amount on the proforma invoice is viewed as an estimate, it should be as close to the final value as possible.

Proforma Invoice.pdf

  • It provides the seller and buyer with a general idea of what the labor and products will cost.
  • It doesn’t have to look perfect – it’s only a rough outline of what the buyer should expect.
  • Fosters accountability and trust between both parties.

FedEx Proforma Invoice – Used by companies for shipping their products via the shipper FedEx. A form needs to be individually printed-out and inserted into each shipped package (cannot use 1 for multiple).

Download – Adobe PDF (.pdf)

UPS Commercial InvoiceWild wild west full movie in hindi dubbed download. – If an individual or company will be shipping goods out of the US with UPS (United Parcel Service), they must complete this form to ensure the proper tariffs/taxes are charged on the goods.

Download – Adobe PDF (.pdf) Word (.docx)

DHL Proforma Invoice – For use with DHL shipping only. Provides buyers with the total cost of an order in addition to shipping.

Download – Adobe PDF (.pdf) Word (.docx)

Proforma Invoice (Version 2) – A one (1) page invoice that includes ample room for listing all products and contains a signature field for approval.

Download – Adobe PDF (.pdf) Word (.docx)

Proforma Invoice (Version 3) – Includes fields for VAT and other international shipping fields.

Download – Adobe PDF (.pdf) Word (.docx)

Step 1 – Download

Download the Proforma Invoice in either Adobe PDF or MS Word (.docx).

Step 2 – Company Contact Information

Start by entering the name of the company issuing the invoice in the upper-left corner. Then, enter the following regarding the company in the upper-right corner:

  • Company Phone Number
  • Email
  • Website
  • Address (Street, City, State, and ZIP Code)

Step 3– Client Details

For the ‘Bill-to’ section, enter the name of the individual or company being billed, the invoice (or quote) number, their customer ID (if applicable), address, and the date that the invoice will be issued.

Step 4 – Products Sold

Next, in the first table, enter the products the client is being charged for. In the PDF version, the amounts will calculate automatically. In the Word version, the seller will need to calculate each amount field manually. Once the first table has completed, repeat the process for any labor services being charged.

Dhl Proforma

Step 5 – Labor Cost

For the Word version, multiply the ‘subtotal’ field by the ‘sales tax’ field, and add the result to the ‘subtotal’ amount to find the invoice’s ‘total’ amount. Enter this value into the capitalized ‘TOTAL’ field. For the PDF version, to ensure the ‘Total’ calculates correctly, enter the ‘sales tax’ in decimal format.

Step 6 – Payment Info + Comments

At the bottom of the document, enter the number of days the client has to pay the invoice in full. Then, in the comments box, enter any notes or info the seller has for the buyer. This can include a thank-you to the buyer or an address for them to send the invoice payment. The Proforma Invoice is now complete.

Step 1 – Download the Invoice

Start by downloading the Proforma Invoice in Microsoft Excel (.xlsx) or Google Sheets.

Step 2 –Company Contact Details

Begin by entering the name of the company directly below the main title. Then, enter the company’s contact information, of which includes the company’s phone number, website URL, email, and street address.

Step 3 – Client Information

Next, enter the contact information of the individual or company being billed, which includes the following fields:

  • Invoice Number
  • Date Issued
  • Due Date
  • Client’s Email
  • Name
  • Address (Street, City, State, and Country)
  • Phone Number

Step 4 – Products & Labor Charges

In the ‘Products’ table, enter the number of items being sold, a short description of each product, and the cost of a single item. The ‘amount’ fields will automatically calculate. At the bottom of the table, enter the estimated shipping cost to ship the goods to the client. In the ‘Labor’ table, enter the number of hours applied to each service as well as the hourly rate for each service-type. As before, the field on the far-right will calculate on its own.

Step 5 – Tax, Totals, and Days Until Due

At the bottom of the ‘Labor’ table, enter the state’s sales tax (as a percent) in the ‘sales tax’ field. The ‘TOTAL’ field will now display the full invoice amount. To the left of the ‘TOTAL’ cell, enter how many days the client has to pay the invoice in full.

Pro Forma International Shipping Invoice

Step 6 – Final Comments

Dhl Proforma Invoice Template Pdf

In the ‘Comments or Special Instructions’ box, enter any miscellaneous info for the client, such as payment instructions or amount corrections. The Proforma Invoice is now complete and can be printed or sent to the client digitally.

Dhl Proforma Invoice Pdf